> ## Documentation Index
> Fetch the complete documentation index at: https://orgo.space/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Annual Event Report

> Yearly statistics and trends across all your events — for boards, funders, and strategic planning

The Annual Event Report aggregates data from every event in a given year into one summary: total events, total attendance, breakdown by type and location, year-over-year trends. It's what you present to your board, include in grant applications, or use to plan next year's calendar.

***

## When to use this

| Audience               | What they get from it                                                                  |
| ---------------------- | -------------------------------------------------------------------------------------- |
| **Board of directors** | "We held 47 events this year, up 15% from last year. 3,200 total attendees."           |
| **Funders/sponsors**   | Impact documentation — events by SDG, volunteer hours, community reach                 |
| **Strategic planners** | Which event types work best? Which locations are most active? Where should you invest? |
| **Members**            | AGM presentation — "here's what your organization did this year"                       |

***

## Prerequisites

Enable in **Settings** → **Events** → **Module Settings**:

| Setting                         | What it enables                                             |
| ------------------------------- | ----------------------------------------------------------- |
| **Enable Annual Event Reports** | Master toggle for the feature                               |
| **National Annual Report**      | Organization-wide report across all locations               |
| **Local Annual Report**         | Per-local-center breakdown (requires Local Centers enabled) |

Annual reports aggregate data from individual [Event Reports](/platform/events/event-report). The more complete your event reports are, the richer the annual data.

***

## Generating a report

**Events** → **Annual Report**

<Steps>
  <Step title="Select the year">
    Choose which calendar year to generate the report for.
  </Step>

  <Step title="Configure options">
    Select what to include: by event type, by location, by SDG alignment.
  </Step>

  <Step title="Generate">
    The system compiles data from all events in the selected year.
  </Step>

  <Step title="Review and export">
    Review the data, then export as PDF or CSV.
  </Step>
</Steps>

***

## What's in the report

### Event statistics

| Metric                 | What it shows                                                     |
| ---------------------- | ----------------------------------------------------------------- |
| **Total events**       | Number of events held in the year                                 |
| **By type**            | Breakdown per event type (meetings, trainings, conferences, etc.) |
| **Total attendance**   | Sum of all attendees across all events                            |
| **Unique attendees**   | Individual people who attended at least one event                 |
| **Average attendance** | Per-event average                                                 |
| **Attendance rate**    | Average check-ins vs. registrations                               |

### Trends

* Events per month — see seasonal patterns
* Attendance over time — is engagement growing?
* Year-over-year comparison — how do you compare to previous years?
* Most popular event types — where should you invest more?

### Breakdowns

| Breakdown              | What it reveals                                                          |
| ---------------------- | ------------------------------------------------------------------------ |
| **By event type**      | Which categories drive the most engagement (trainings vs. social events) |
| **By group/organizer** | Which teams are most active in organizing events                         |
| **By Local Center**    | Which branches are most active (and which need support)                  |
| **By SDG**             | Impact alignment with Sustainable Development Goals                      |

***

## National vs. Local reports

### National Annual Report

The big picture — all events across the entire organization:

* Aggregated statistics
* Year-over-year trends
* Impact metrics for external reporting

### Local Annual Report

Per-Local-Center breakdown:

* Events organized by each center
* Local attendance figures
* Center-to-center comparison
* Identify your most active (and least active) branches

<Info>
  Local Annual Reports are only available if the [Local Centers](/platform/groups/local-groups) module is enabled.
</Info>

***

## SDG impact tracking

If your events are tagged with UN Sustainable Development Goals:

* See how many events aligned to each SDG
* Track impact alignment trends over years
* Export SDG data for grant reporting and UN compliance

This is particularly valuable for NGOs, civil society organizations, and development agencies that report on impact.

***

## Volunteer hours

If event hosts track volunteer hours in their event reports:

* Total volunteer hours for the year
* Breakdown by event type
* Hours per member
* Year-over-year growth in volunteer engagement

***

## Exporting

### PDF export

Professional layout with charts, graphs, and your organization's branding. Ready for board presentations, grant applications, or printing.

### CSV/data export

Raw data for custom analysis — import into Excel, Google Sheets, or your own reporting tools.

***

## Common scenarios

<AccordionGroup>
  <Accordion title="The annual report shows low numbers — some events don't have reports">
    Annual reports aggregate from individual event reports. If event hosts didn't create reports or didn't record attendance, the data is incomplete. Enable **attendance reminders** in module settings to nudge hosts, and emphasize the importance of event reporting.
  </Accordion>

  <Accordion title="I want to compare two local centers">
    Generate a Local Annual Report. It includes center-to-center comparison for events held, total attendance, and engagement rates. Use this to identify branches that need more support or recognize high-performing centers.
  </Accordion>

  <Accordion title="Our board wants a mid-year report — can I generate for a partial year?">
    Yes. Select the current year — the report generates with data available so far. You can regenerate at year-end for the complete picture.
  </Accordion>

  <Accordion title="How do I make the annual report more useful?">
    Three things: (1) use Event Types consistently so the breakdown is meaningful, (2) record attendance at every event even if it's just an approximate headcount, (3) fill in event reports promptly after each event.
  </Accordion>
</AccordionGroup>

***

## Related

* [Event Reports](/platform/events/event-report) — Individual event summaries that feed into the annual report
* [Event Types](/platform/events/event-types) — Categories that power the type breakdown
* [Local Centers](/platform/groups/local-groups) — Geographic breakdown in reports
* [Events Overview](/platform/events) — Module setup