> ## Documentation Index
> Fetch the complete documentation index at: https://orgo.space/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Create Event

> Step-by-step guide to creating events, from simple meetings to ticketed conferences

Creating an event in Orgo covers everything from a 10-person committee meeting to a 500-person ticketed conference. This guide walks through every option so you know what to use and what to skip.

<img src="https://mintcdn.com/orgo-dc7abe63/sPAuWdxW1VnQjqo4/images/platform/events/event-create.png?fit=max&auto=format&n=sPAuWdxW1VnQjqo4&q=85&s=0fc3f4fe7496dd836b06faeec2d5e5b1" alt="Create Event form with group selector, event type, title, location, dates, access (Free/Paid), audience (Members only/Public), and description" style={{ width: "100%", borderRadius: "8px", border: "1px solid var(--border-color)", marginBottom: "1rem" }} width="3840" height="2160" data-path="images/platform/events/event-create.png" />

***

## How to create an event

**Events** → **Create Event**, or from the Dashboard quick actions.

<Steps>
  <Step title="Basic details">
    Enter the event title, start/end dates and times, and select the hosting group.
  </Step>

  <Step title="Description and location">
    Write the event description (rich text with images and links). Add a physical address, an online meeting link, or both.
  </Step>

  <Step title="Registration settings">
    Decide whether people can register, set capacity, configure ticket types, and choose which fields to collect.
  </Step>

  <Step title="Visual customization">
    Upload a hero image, set accent colors, and configure the public page appearance.
  </Step>

  <Step title="Publish">
    Review everything, then publish. The event goes live and members are notified.
  </Step>
</Steps>

***

## Event details

### Required fields

| Field               | What to enter                                                                                                                    |
| ------------------- | -------------------------------------------------------------------------------------------------------------------------------- |
| **Title**           | Clear, descriptive name — "Annual Leadership Conference 2026" not "Event"                                                        |
| **Start date/time** | When the event begins, including time and timezone                                                                               |
| **End date/time**   | When the event ends                                                                                                              |
| **Group**           | Which group is hosting — this determines who sees it in their calendar. You must have posting permissions in the selected group. |

### Optional but recommended

| Field           | When to use                                                                                            |
| --------------- | ------------------------------------------------------------------------------------------------------ |
| **Description** | Always — this is your event's sales pitch. Rich text formatting, images, and links supported.          |
| **Location**    | Physical events — enter the venue name and address                                                     |
| **Online link** | Virtual events — paste your Zoom, Teams, or Meet link                                                  |
| **Event type**  | Always, if you've set up [Event Types](/platform/events/event-types) — enables filtering and reporting |
| **Hero image**  | Public events and any event you want to look polished. Recommended: 1200x675px, 16:9 ratio.            |
| **Timezone**    | Multi-timezone organizations — defaults to your profile timezone                                       |

***

## Visibility: public vs. private

This is a key decision:

| Setting               | What it means                                                                                                                                      |
| --------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Public**            | Anyone can view the event page — even without an Orgo account. The event gets a shareable URL. Use for open events you want to promote externally. |
| **Private** (default) | Only members of the hosting group can see the event. Use for internal meetings, member-only activities.                                            |

### Attendable vs. informational

| Setting              | What it means                                                                                                               |
| -------------------- | --------------------------------------------------------------------------------------------------------------------------- |
| **Attendable** — ON  | People can register or RSVP. Enables capacity, tickets, waitlist.                                                           |
| **Attendable** — OFF | The event is informational only — it shows on the calendar but nobody registers. Use for holidays, deadlines, or reminders. |

***

## Registration settings

When "Attendable" is enabled, configure how registration works:

### Capacity

| Setting           | What it does                                                                         |
| ----------------- | ------------------------------------------------------------------------------------ |
| **Max attendees** | Hard limit on registrations. Leave empty for unlimited.                              |
| **Waitlist**      | When capacity is reached, new registrants join a waitlist instead of being rejected. |

### Registration deadline

Set a date/time after which registration closes automatically. Useful for events with preparation requirements (name badges, catering headcount, etc.).

### Registration fields

Choose what information to collect when someone registers:

| Field                        | Collect when                                      |
| ---------------------------- | ------------------------------------------------- |
| **Name**                     | Always (usually required)                         |
| **Email**                    | Always (usually required)                         |
| **Phone**                    | You need to contact attendees directly            |
| **Organisation**             | External attendees from various companies         |
| **Role/Title**               | Networking events, professional conferences       |
| **Town**                     | Geographic spread matters                         |
| **LinkedIn / X / Instagram** | Networking events where social connections matter |

<Tip>
  Fewer registration fields = more registrations. Only ask for what you'll actually use. You can always collect more information at check-in.
</Tip>

***

## Ticketing

For paid events or events with multiple registration tiers, enable ticketing. This is a deep topic — see [Ticketing](/platform/events/ticketing) for the full guide.

Quick overview: you create ticket types (General Admission, Early Bird, VIP, Member, Student), set prices, and optionally limit quantities. Attendees pay via Stripe checkout and receive a QR code ticket.

<Warning>
  Paid tickets require [Stripe setup](/platform/fees/stripe-integration). Without Stripe configured, you can only create free ticket types.
</Warning>

***

## Event page customization

Every event has a page — for public events, this is what the world sees. Customize it to match your brand:

| Setting                      | What it controls                                           |
| ---------------------------- | ---------------------------------------------------------- |
| **Organization logo**        | Show/hide your org logo on the event page                  |
| **Show title**               | Display event title prominently over the hero image        |
| **Hero image corners**       | None, Small, Medium, or Large border radius                |
| **Accent color**             | Affects buttons, links, and highlights throughout the page |
| **Button color**             | Specific color for the register/purchase button            |
| **Light theme only**         | Force light theme even if the visitor uses dark mode       |
| **Hide newsletter checkbox** | Remove the "subscribe to updates" checkbox from the form   |
| **Disable registration**     | Show event info but no registration form (info-only mode)  |

***

## SDG tagging

If your organization tracks impact against the UN Sustainable Development Goals (common for NGOs and civil society organizations), you can tag each event with the relevant SDGs (1-17). These tags feed into [Annual Reports](/platform/events/annual-report) for impact reporting.

***

## Draft vs. published

Events start as **drafts**:

| State         | Visibility                              | Notifications                                |
| ------------- | --------------------------------------- | -------------------------------------------- |
| **Draft**     | Only you and admins can see it          | None sent                                    |
| **Published** | Visible based on public/private setting | Members notified, event appears in calendars |

Work on drafts until everything looks right, then publish. You can still edit most fields after publishing — dates, description, location, tickets.

***

## After publishing

Once live, you can:

* **Track registrations** — see who signed up in the Participants tab
* **Send invitations** — invite specific members or entire groups
* **Send updates** — notify registered attendees of changes
* **Manage waitlist** — approve waitlisted people when spots open
* **Cancel the event** — registrants are notified automatically

***

## Common scenarios

<AccordionGroup>
  <Accordion title="How do I create a recurring weekly meeting?">
    Orgo doesn't have a built-in recurrence feature. Create each instance individually, or create the first one and duplicate it for future dates. For recurring meetings, some organizations create a Private Group with the meeting info pinned as a discussion post, and only create formal events for special sessions.
  </Accordion>

  <Accordion title="Can I edit an event after people have registered?">
    Yes. You can update the title, description, location, times, and hero image. Registered attendees won't be automatically notified of changes — use the "Send update" feature to notify them explicitly.
  </Accordion>

  <Accordion title="How do I create a hybrid event (in-person + online)?">
    Add both a physical location and an online meeting link. The event page shows both. You might create separate ticket types: "In-Person" and "Online" to track attendance mode.
  </Accordion>

  <Accordion title="I want to create an event on behalf of a local center">
    You need posting permissions in that Local Center. Select the center as the hosting group when creating the event. Or have the local admin create it — they have the permissions by default.
  </Accordion>

  <Accordion title="Can non-members register for events?">
    Yes, if the event is **public**. Non-members register as guests — they provide their name, email, and any required fields. They receive a ticket/QR code by email. They don't need an Orgo account.
  </Accordion>
</AccordionGroup>

***

## Related

* [Events Overview](/platform/events) — Module setup and configuration
* [Event Types](/platform/events/event-types) — Categorize your events
* [Ticketing](/platform/events/ticketing) — Paid tickets and pricing strategies
* [Public Event Pages](/platform/events/public-page) — Shareable branded event pages
* [Attendance](/platform/events/attendance) — Check-in and tracking