> ## Documentation Index
> Fetch the complete documentation index at: https://orgo.space/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Event Types

> Categorize events for filtering, reporting, and clear communication

Event Types are categories like "Meeting", "Training", "Conference", "Social Event". They serve three purposes: members instantly know what kind of event they're looking at, admins can filter events by category, and annual reports can break down activity by type.

***

## Do I need Event Types?

If your organization runs more than one kind of event — yes. Most organizations benefit from 5-8 types. Skip this only if all your events are essentially the same (e.g., a book club that only does monthly meetings).

***

## Setting up Event Types

**Settings** → **Events** → **Event Types** → **Create Event Type**

Each type has:

| Field           | Required | What it does                                                      |
| --------------- | -------- | ----------------------------------------------------------------- |
| **Name**        | Yes      | What members see: "Workshop", "General Assembly", "Camp"          |
| **Description** | No       | Helps event creators pick the right type                          |
| **Color**       | No       | Visual coding in calendars and event lists — pick distinct colors |
| **Icon**        | No       | Visual identification alongside the name                          |

***

## Recommended types by organization

### Youth / scouting organization

| Type               | Color suggestion | Use for                              |
| ------------------ | ---------------- | ------------------------------------ |
| Meeting            | Blue             | Troop meetings, committee meetings   |
| Training           | Green            | Leader training, skill workshops     |
| Camp               | Orange           | Overnight camps, retreats, jamborees |
| Social Event       | Purple           | Parties, outings, celebrations       |
| General Assembly   | Red              | AGM, national assemblies             |
| Volunteer Activity | Teal             | Community service, fundraisers       |

### Professional association

| Type          | Color suggestion | Use for                              |
| ------------- | ---------------- | ------------------------------------ |
| Networking    | Blue             | Mixers, happy hours, meet-and-greets |
| Conference    | Red              | Annual conference, summits           |
| Webinar       | Green            | Online presentations, panels         |
| Workshop      | Orange           | Hands-on training, CPD sessions      |
| Board Meeting | Gray             | Governance meetings                  |
| AGM           | Red              | Annual general meeting               |

### Community organization

| Type       | Color suggestion | Use for                      |
| ---------- | ---------------- | ---------------------------- |
| Meetup     | Blue             | Regular gatherings           |
| Workshop   | Green            | Learning sessions            |
| Social     | Purple           | Fun events, outings          |
| Fundraiser | Orange           | Charity events               |
| Meeting    | Gray             | Committee, planning sessions |

***

## Special event types

Two event types can be designated as "special" in module settings (**Settings** → **Events**):

| Setting                        | What it does                                                                                                                                  |
| ------------------------------ | --------------------------------------------------------------------------------------------------------------------------------------------- |
| **Training Event Type**        | Events of this type are tracked separately for training statistics. Attendance feeds into training records and can trigger course completion. |
| **General Meeting Event Type** | Events of this type appear in governance reports. Useful for tracking AGM attendance compliance.                                              |

You configure these once — they don't need to change.

***

## Using Event Types

### When creating events

Select the event type from the dropdown. This is optional but strongly recommended — events without a type are harder to find and don't show up in type-based reports.

### Filtering the event list

On the events page, use the type filter to show only specific categories. Combined with date and status filters, this makes it easy to find events in a crowded calendar.

### In reports

Event types power the most useful parts of [Annual Reports](/platform/events/annual-report):

* How many events of each type you held this year
* Attendance breakdown by type (are trainings better attended than social events?)
* Year-over-year comparison by type
* Which types generate the most engagement

***

## Managing types

**Editing:** You can rename, recolor, or update descriptions at any time. Existing events keep their assigned type.

**Deleting:** If you delete a type that has events assigned, those events become uncategorized. Reassign them first if the data matters for reporting.

<Warning>
  Deleting an event type that's set as the Training or General Meeting type will clear that module setting. You'll need to designate a new one.
</Warning>

***

## Common scenarios

<AccordionGroup>
  <Accordion title="How many event types should I create?">
    5-8 is the sweet spot for most organizations. Fewer than 5 and you're probably missing useful categories. More than 10 and event creators start picking randomly. Think broad categories, not individual events.
  </Accordion>

  <Accordion title="Can members see event types?">
    Yes — the type name and color appear on event listings and calendar views. Members can also filter events by type. Choose names that make sense to members, not just admins.
  </Accordion>

  <Accordion title="I created too many types — some are barely used">
    You can't merge types directly, but you can: (1) reassign events from the underused type to a broader one, (2) delete the underused type. Review your types annually.
  </Accordion>
</AccordionGroup>

***

## Related

* [Create Event](/platform/events/create-event) — Where you assign event types
* [Annual Report](/platform/events/annual-report) — Reports broken down by type
* [Events Overview](/platform/events) — Module setup