> ## Documentation Index
> Fetch the complete documentation index at: https://orgo.space/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Events

> Create events, sell tickets, track attendance, and report on impact

Orgo Events lets your organization create and publish events, take free RSVPs or sell tickets, run the event day itself, and report on what happened, all against your member database rather than a separate tool.

**Built for** membership organizations running events for members and the public: professional associations, youth organizations, alumni networks, faith communities, and federated nonprofits.

**Replaces** Eventbrite for ticketing and RSVP management tied to your member list, not for public marketplace discovery.

Running events for a specific kind of organization? [Scouting and youth organizations](https://orgo.space/docs/platform/templates/scouting.md#camps-and-events) covers camps end to end, and [Political parties](https://orgo.space/docs/platform/templates/political-party.md#internal-elections) covers internal elections. See all [Setup Templates](https://orgo.space/docs/platform/templates.md).

***

## What you can do

> [card] [Create events](https://orgo.space/docs/platform/events/create-event.md)
>
> Dates, timezone, location or online link, cover image, capacity, and visibility.

> [card] [Sell tickets and add-ons](https://orgo.space/docs/platform/events/ticketing.md)
>
> Multiple ticket types with seat limits and sale windows, add-ons, discount codes, and Stripe checkout.

> [card] [Publish a public page](https://orgo.space/docs/platform/events/public-page.md)
>
> A page non-members can open and register on without an Orgo account.

> [card] [Check people in](https://orgo.space/docs/platform/events/check-in.md)
>
> QR tickets, a scanner in the mobile app, and manual check-in from the participant list.

> [card] [Run the event app](https://orgo.space/docs/platform/events/event-app.md)
>
> Program, live feed, participants, 1:1 networking, and in-event votes for attendees.

> [card] [Report on it](https://orgo.space/docs/platform/events/analytics.md)
>
> Per-event analytics, event reports, and annual summaries.

***

## The events list

**Events** in the main menu opens the list. Two views sit under the page header: **List** (events grouped by day, with a **Next up** card for the one coming soonest) and **Calendar** (a month grid; on a phone, dots on the days with a list of the picked day underneath). Switch between **Upcoming** and **Past** above the list. **Create an event** opens the form, with a **Start from template** button when your organization has event templates.

The filter bar holds a search box over title and description and these filters. Each one shows as a pill with its current value, and **Clear filters** resets them all.

| Filter | What it does |
| - | - |
| **Show only** | **Registered**, **Not registered**, **Hosted by you**, **Online**, **Local events** (from any chapter you have access to) and **Unit events** (from any unit you have access to). Pick several to combine them |
| **Location** | Events within a distance of a ZIP code. See [Search by location](#search-by-location) |
| **Type** | One of your [event types](https://orgo.space/docs/platform/events/event-types.md), shown with its color |
| **Status** | Draft or Published |
| **Custom status** | Only when **Enable Custom Statuses** is on |
| **SDG** | Only when SDG tagging is enabled |

Each event shows its start time in your own timezone. When the event runs on another clock, the card adds your time too, for example "12:00 your time". See [Times and timezones](#times-and-timezones).

### Search by location

**Location** is for organizations whose country is set to the United States. Enter a 5-digit ZIP code and choose a radius of 10, 25, 50, 100 or 250, in miles or kilometers, then **Apply**. The list then shows events whose location was picked from the address suggestions (the ones with coordinates) within that distance of the ZIP code's center. Events with only a typed address, and online-only events, are not matched. A ZIP code Orgo does not know matches nothing. The distance is limited to 250 miles.

The filter is not offered on public event lists or to organizations outside the United States.

### Sync to my calendar

**Timezone and calendar sync**, in the menu next to the view switch, opens **Sync to my calendar**. It gives you one private link that Google Calendar, Apple Calendar or Outlook subscribe to once and then keep up to date on their own. Use **Copy link**, or the **Google**, **Apple** or **Outlook** button to add it directly.

The calendar contains the published events you host or are registered for, from three months back to twelve months ahead (at most 500). Draft and deleted events never appear, and events you cancelled drop off. Calendar apps refresh subscriptions on their own schedule, often every few hours, so a change can take a while to show.

Anyone who has the link can read that calendar without signing in, so treat it like a password. **Create a new link** replaces it: the old one stops working immediately, and every calendar subscribed to it must be given the new one. Each member has one link.

### Times and timezones

Event times are shown in the zone the event runs in, and when your account's timezone differs the page adds the same time on your clock:

* **On the event page**, the time reads for example "19:00 to 21:00 EET, Lisbon time", followed by **For you: 12:00 to 15:00 EET**. A time that lands on another day carries "(+1 day)" or "(1 day earlier)".
* **On a hybrid event** the second line reads **Online, your time**, since people in the room keep the venue's clock and only online attendees need theirs.
* **On the list**, cards show the start time in your zone.

"Your time" follows the timezone set in your account (**Settings → Account and security → Timezone**, see [Member profile](https://orgo.space/docs/platform/users/member-profile.md#settings)); hovering the label shows which one. Hosts choose the event's own zone on the form. See [Create Event](https://orgo.space/docs/platform/events/create-event.md#event-details).

### A member's own events

Every member profile has an **Events** tab (shown when the Events module is on) listing the events that person is registered for, with the heading **Events participation**. It is visible to the member themself, to `HR_LOCAL` and to `EVENT_LOCAL` administrators for that member. One row per event, latest event first, with no month headings: a member who bought several tickets for one event appears once.

Two filters sit beside the heading:

| Filter | What it does |
| - | - |
| **Search** | Shows events whose name contains what you type. Not case sensitive, and it matches part of a word, so `gala` finds "Annual Gala Dinner" |
| **RSVP** | Shows only events where the member answered **Not attending**, **Attending**, **Maybe** or **Attended** |

Selecting an event opens it in a window over the profile, so you stay on the member's page. This is true even if you own the event, and on a phone as well.

> [accordion] How do I see which events a member attended?
>
> Open the member, go to the **Events** tab, and choose **Attended** in the **RSVP** filter. **Attended** is what check-in sets, so it is the member's confirmed turnout. See [Attendance](https://orgo.space/docs/platform/events/attendance.md).

> [accordion] How do I find one event in a member's history?
>
> Type part of the event's name into **Search** on the member's **Events** tab. The search looks at the event name only, not its description.

***

## Where events live

Every event belongs to one place, chosen in the **Group** field on the event form.

| Choice | Who sees it |
| - | - |
| Your organization (the top option in **Main groups**) | Everyone, subject to the audience setting. Only offered if you hold the permission set in **Who Can Create Public Events**. |
| A **local center** | People in that center. Creating here follows that chapter's own **Who can create events in this chapter** setting, which is **Event managers** until the chapter changes it. See [chapter event permissions](https://orgo.space/docs/platform/groups/local-groups.md#creating-a-chapter). |
| A **group** | Group members. If the group is marked so that only its admins can create events, you need to be a group admin or owner, or be an organization admin or an organization-wide event manager. |

Chapters set their own bar. **Who can create events in this chapter**, on the chapter edit form, is one of **Event managers (default)**, **Any member of this chapter**, or **Chapter admins only**. The form notes that it applies to this chapter only and that organisation admins and event managers can always create events. That holds for all three settings, **Chapter admins only** included: organization admins and organization-wide event managers are never refused. **Any member of this chapter** in practice means any signed-in member of your organisation: chapter membership is not checked. The setting covers only the chapter it is set on and is never inherited by the chapters below it, and anyone below the bar is refused on save with *You do not have permission to create events in this local center*.

Each event is also **Members only**, **Public** or **Private link**. Public and Private link need the **Who Can Create Public Events** permission and is never offered for non-joinable (private) groups. A third audience, **Private link**, is public but hidden from lists: anyone with the link can join. Events start as **drafts** until someone publishes them. A draft is visible only to the people who can edit it (its owner, event managers and the admins of its group or chapter); ordinary members cannot see it in the list or open it. See [Create Event](https://orgo.space/docs/platform/events/create-event.md).

***

## The event workspace

Opening an event gives people who run it a sidebar whose entries depend on the event's own settings and your permissions. Ordinary members do not see the sidebar. "Manager" below means anyone who can manage the event: its owner, or a holder of the event permissions listed under [Who can do what](#who-can-do-what). An [event type](https://orgo.space/docs/platform/events/event-types.md) can hide some entries (Event app, Agenda, Votes, Analytics, Messages, Report) for every event of that type.

![Event page with the event sidebar on the left and the event hero, date, location and Get tickets panel on the right](https://mintcdn.com/orgo-dc7abe63/axp5c55eLuwTlqp3/images/platform/events/event-show-simple.png?fit=max\&auto=format\&n=axp5c55eLuwTlqp3\&q=85\&s=13e09ecde0f7279bce97306312cdeedc)

The registration panel on the right only appears while the event is still ahead. On a past event the event page carries a **The event has passed** tag and the panel is gone.

The bar above the event page holds **Share** (once the event is published), **Edit**, and an **Actions** menu. The **Actions** menu holds **Close registrations** / **Reopen registrations**, **Duplicate Event**, **Save as Template** and **delete**, each shown only to people allowed to use it.

| Entry | Shown when | What it does |
| - | - | - |
| **Overview** | always | The event page members see |
| **Event app** | the event has a location | Opens the [attendee app](https://orgo.space/docs/platform/events/event-app.md) |
| **Participants** | manager | [Participants, invitations, and check-in](https://orgo.space/docs/platform/events/attendance.md) |
| **Trainers** | the event uses the training type | Assign trainers |
| **Program & Speakers** | always (the word follows the label chosen on the event: speaker, coordinator or moderator) | Managers build the agenda from sessions and add internal members or external people as speakers when **Enable speakers** is on; others see the speakers only |
| **Networking spaces** | **Enable 1:1 networking** is on | Define where and when meetings can be booked |
| **Votes** | manager | [Votes](https://orgo.space/docs/platform/e-voting.md) attached to this event |
| **Registration form** | the event requires a registration form | [The form builder](https://orgo.space/docs/platform/events/registration-forms.md) |
| **Tickets** and **Payments** | ticketed event, plus Financial or Event admin rights across the organization | [Ticket types and orders](https://orgo.space/docs/platform/events/ticketing.md) |
| **Analytics** | manager | [Registration and revenue metrics](https://orgo.space/docs/platform/events/analytics.md) |
| **Messages** | manager who is an organization-wide event or communication admin | Email the event's audience |
| **Public page** | the event is published and public | Opens the [public page](https://orgo.space/docs/platform/events/public-page.md) |
| **Preview public page** | the event is a public draft and you can edit it | Opens a preview of the public page |
| **Report** | **Event Reports** is on | [The post-event report](https://orgo.space/docs/platform/events/event-report.md) |

To change an event, use the **Edit** button in the bar above the event page. The shareable link comes from **Share**. **Duplicate Event** copies everything except attendees into a new draft, in the group you choose. **Save as Template** (organization admins only) turns the event into a reusable [template](https://orgo.space/docs/platform/events/event-templates.md), agenda included. **delete** is refused if a payment is attached to any attendee; once an event has five or more participants it is hidden rather than erased.

***

## Module settings

**Settings → Modules → Events**, requiring an organization admin.

![Events module settings showing Event Configuration, Ticketing and Payments, Reporting and Analytics, and Additional Features sections](https://mintcdn.com/orgo-dc7abe63/Qw34E-hBCU8WDSEU/images/platform/events/events-module-config.png?fit=max\&auto=format\&n=Qw34E-hBCU8WDSEU\&q=85\&s=2b97a5cb19326eb135978a4c4f2e00bc)

The module menu also holds **Event Types**, **Templates** and, once the matching setting is on, **Event Statuses** and **Attendance Reminder**.

| Setting | What it does |
| - | - |
| **Who Can Create Public Events** | The permission level needed to create an organization-wide event and to mark any event Public. Defaults to HR Tenant. This is a ceiling: a local event manager cannot exceed it. It does not decide who may create an event inside a chapter, which each chapter sets for itself. |
| **Training Event Type** | Which [event type](https://orgo.space/docs/platform/events/event-types.md) marks an event as a training. |
| **General Meeting Event Type** | Which event type marks an event as a general meeting. |
| **Enable Custom Statuses** | Adds your own event statuses alongside draft and published. |
| **Online Ticket Payments** | Listed under Ticketing and Payments. In practice the Paid option on the event form is gated by the Online Payments module being active and by your Stripe connection. |
| **Event Reports** | Adds the post-event report. |
| **Annual Event Reports** | Generates annual summaries of events. |
| **National Annual Report** | Annual reporting at organization level. |
| **Local Annual Report** | Annual reporting per local center. |
| **Sustainable Development Goals (SDG)** | Adds SDG tagging and the SDG filter. On by default. |
| **Enable Attendance Reminder** | Emails the host 24 hours after the event ends to record attendance. |
| **Bulk Invites** | Lets organizers invite every member of the event's group at once. |
| **Propagate Events to Local Centers** | Lets an organization-wide event manager create one event as a published copy in every active local center. Needs the Local Centers module. |
| **Restrict Event Editing by User Type** | Lets tenant admins limit which user type may edit a propagated event locally. |
| **Disable Company Invoice in Checkout** | Hides the "I want company invoice" option at ticket checkout. Needs the Invoices module. |

> [!WARNING]
>
> Paid tickets need Stripe connected first. See [Stripe integration](https://orgo.space/docs/platform/fees/stripe-integration.md). Without it you can create free events and free ticket types only.

***

## Who can do what

| Who | What they can do in Events |
| - | - |
| Chapter event managers | Create and manage events in their own chapter (creating also has to clear that chapter's **Who can create events in this chapter** setting), and manage organization-wide events (events with no group) |
| Parent-chapter event managers | The same, extended across every chapter below their own, at any depth |
| Organization-wide event managers | Manage any event, enable ticketing, and propagate events to all chapters |
| Organization financial managers | See the Price (Free or Paid) choice, and the Tickets and Payments tabs |
| Organization admins | Everything above, plus event types, statuses, and templates |

Event owners can always manage their own event, whatever their permission level. For an event that belongs to a troop (a unit inside a chapter), the troop's admins and the chapter's event managers can manage it too.

> [!NOTE]
>
> An event created at organization level has no group, so chapter event managers can manage organization-wide events, not only events in their own chapter. Creating one needs the level set in **Who Can Create Public Events**.

***

## Related

* [Create Event](https://orgo.space/docs/platform/events/create-event.md) - every field on the form
* [Event Types and Statuses](https://orgo.space/docs/platform/events/event-types.md) - categories and workflow labels
* [Event Templates](https://orgo.space/docs/platform/events/event-templates.md) - reusable event setups
* [Ticketing](https://orgo.space/docs/platform/events/ticketing.md) - ticket types, add-ons, and checkout
* [Attendance](https://orgo.space/docs/platform/events/attendance.md) - invitations, RSVPs, and check-in
* [Public event pages](https://orgo.space/docs/platform/events/public-page.md) - what non-members see


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