> ## Documentation Index
> Fetch the complete documentation index at: https://orgo.space/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Files & Documents

> Centralized document storage — share policies, templates, and resources with your members

The Files module gives every group a shared drive. Upload policies, meeting minutes, templates, and resources — members find what they need without emailing around.

***

## Where files live

Files are stored within groups. Each group has its own file space:

| Location           | Who can access       | Best for                                         |
| ------------------ | -------------------- | ------------------------------------------------ |
| **Main Group**     | All members          | Organization-wide policies, templates, handbooks |
| **Local Centers**  | Local center members | Local meeting minutes, regional resources        |
| **Private Groups** | Group members only   | Project documents, committee files               |
| **User Profile**   | The user + admins    | Personal documents, ID uploads, certificates     |

Files inherit the access rules of their group — no separate permissions to manage.

***

## Uploading files

Navigate to any group's **Files** tab, then click **Upload File** or drag files directly into the browser.

### Supported file types

| Category      | Formats                                        |
| ------------- | ---------------------------------------------- |
| **Documents** | PDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, TXT, CSV |
| **Images**    | JPG, PNG, GIF, SVG                             |
| **Video**     | MP4, MOV, AVI                                  |
| **Archives**  | ZIP                                            |

<Note>
  Maximum file size depends on your plan. If an upload fails, check that the file isn't too large or try a different browser.
</Note>

***

## Organizing with folders

Keep files findable with a clear folder structure:

```
Documents/
├── Policies/
│   ├── Code of Conduct.pdf
│   └── Privacy Policy.pdf
├── Templates/
│   ├── Letter Template.docx
│   └── Report Template.xlsx
└── Meeting Minutes/
    ├── 2025/
    └── 2024/
```

**Create a folder:** Click **Create Folder**, name it, and save.

**Move files:** Select one or more files → click **Move** → choose the destination folder.

***

## What you can do with files

| Action       | How                                                                        |
| ------------ | -------------------------------------------------------------------------- |
| **Download** | Click the file or use the download button                                  |
| **Preview**  | Supported for PDFs, images, and common document formats — opens in browser |
| **Rename**   | Edit the file name without re-uploading                                    |
| **Move**     | Relocate to a different folder                                             |
| **Delete**   | Remove permanently                                                         |
| **Share**    | Generate a link to share externally                                        |

### Bulk actions

Select multiple files to download all as a ZIP, move them together, or delete in batch.

***

## Who can upload

By default, any group member can upload files. To restrict this:

* Enable **Only admins can upload files** in the group settings
* Group admins and organization admins can always upload regardless of this setting

This is useful when you want members to consume documents but not add to the clutter.

***

## Sharing files externally

Generate a shareable link for any file:

1. Click the file's options menu
2. Select **Share**
3. Copy the link

<Warning>
  Shared links may be accessible without login. Don't share sensitive documents this way — use the group's access controls instead.
</Warning>

***

## Files in other features

Files integrate across the platform:

| Feature         | How files work                                         |
| --------------- | ------------------------------------------------------ |
| **Discussions** | Attach files to posts and replies                      |
| **Events**      | Add agendas, presentations, and resources to events    |
| **Issues**      | Attach screenshots, documents, and reference materials |
| **E-Documents** | Signed contracts are stored as files                   |

***

## Common scenarios

<AccordionGroup>
  <Accordion title="Members can't find the file they need">
    Use folders with clear names. Pin important files to the top. Consider the welcome message or a discussion post linking to key documents.
  </Accordion>

  <Accordion title="Too many outdated files cluttering the space">
    Do a periodic cleanup — archive old meeting minutes into year folders, delete drafts that were superseded. Assign someone to maintain the file structure.
  </Accordion>

  <Accordion title="Upload is failing">
    Check the file size limit for your plan. Try a different browser. Ensure your internet connection is stable — large files need time to upload.
  </Accordion>

  <Accordion title="I want different members to see different files">
    Use groups. Put leadership documents in a private group for leaders. Put general resources in the main group. Files inherit group access — no extra configuration needed.
  </Accordion>

  <Accordion title="Can members edit files directly in Orgo?">
    No — Orgo is a file storage system, not an editor. Members download, edit locally, and re-upload the updated version. Include version numbers or dates in filenames (e.g., "Budget-v3.xlsx").
  </Accordion>
</AccordionGroup>

***

## Related

* [Groups](/platform/groups/index) — Where files are stored
* [E-Documents](/platform/contracts) — Digital document signing
* [Discussions](/platform/discussion) — Attach files to posts
* [Events](/platform/events) — Event materials and resources