> ## Documentation Index
> Fetch the complete documentation index at: https://orgo.space/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Official Gazette

> Publish and archive formal decisions, announcements, and official records

The Official Gazette is your organization's formal record. Publish board decisions, policy changes, election results, and regulatory updates in a permanent, searchable archive. Think of it as your organization's official newspaper — the record of what was decided and when.

<img src="https://mintcdn.com/orgo-dc7abe63/XwRe9SnuyKTSX-fw/images/platform/features/gazette-list.png?fit=max&auto=format&n=XwRe9SnuyKTSX-fw&q=85&s=c242c87bcab4ce3e7694d386f32f0214" alt="Official Gazette with published decisions and announcements" style={{ width: "100%", borderRadius: "8px", border: "1px solid var(--border-color)", marginBottom: "1rem" }} width="3840" height="2160" data-path="images/platform/features/gazette-list.png" />

***

## Do I need the Official Gazette?

| Your situation                                              | Gazette?                                                                                |
| ----------------------------------------------------------- | --------------------------------------------------------------------------------------- |
| Your board makes formal decisions that need to be published | Yes                                                                                     |
| You need a permanent record of policy changes               | Yes                                                                                     |
| Election results and appointments need official publication | Yes                                                                                     |
| Bylaws require formal publication of certain decisions      | Yes                                                                                     |
| You just need to send announcements to members              | No — use [Newsletter](/platform/newsletter) or [Notifications](/platform/notifications) |
| You want to share documents with members                    | No — use [Files](/platform/files)                                                       |

***

## Publication types

| Category          | What goes here                                        |
| ----------------- | ----------------------------------------------------- |
| **Decisions**     | Board resolutions, council decisions                  |
| **Announcements** | Official organizational announcements                 |
| **Regulations**   | New rules, policy updates, bylaw amendments           |
| **Reports**       | Annual reports, audit summaries, financial statements |
| **Elections**     | Election results, appointments, role changes          |
| **Amendments**    | Changes to previously published regulations           |

Create custom categories at **Settings** → **Features** → **Official Gazette** → **Manage Categories**.

***

## Publishing a document

**Official Gazette** → **Create Publication**

| Field                | Required | Description                                                |
| -------------------- | -------- | ---------------------------------------------------------- |
| **Title**            | Yes      | The official title — "Resolution 2025-03: Budget Approval" |
| **Category**         | Yes      | Decision, Announcement, Regulation, etc.                   |
| **Publication date** | Yes      | The official date (may differ from upload date)            |
| **Reference number** | No       | Official numbering — "RES-2025-03"                         |
| **Content**          | No       | Full text of the publication                               |
| **Attachments**      | No       | Supporting documents — signed PDFs, appendices             |

<Warning>
  Once published, gazette entries should not be modified to maintain their integrity as official records. Use amendments or correction publications for updates.
</Warning>

***

## Browsing and searching

Members access the gazette via **Menu** → **Official Gazette**.

### How to find publications

| Method               | How                                                 |
| -------------------- | --------------------------------------------------- |
| **Chronological**    | Browse newest-first (default view)                  |
| **By category**      | Filter to see only Decisions, or only Reports, etc. |
| **By date range**    | Find publications from a specific period            |
| **Full-text search** | Search titles and content                           |
| **By year**          | Browse the archive by year                          |

All publications are permanently archived. Nothing gets deleted — the gazette is your organization's institutional memory.

***

## Visibility

| Setting             | Who can read                    |
| ------------------- | ------------------------------- |
| **Public**          | Anyone, including non-members   |
| **Members only**    | Logged-in members               |
| **Specific groups** | Only members of selected groups |
| **Administrators**  | Internal publications           |

### Notifications

When a new publication is posted, notify:

* All members (email or push)
* Specific groups only
* Discussion announcement (auto-post)

***

## Common scenarios

<AccordionGroup>
  <Accordion title="How should I number publications?">
    Use a consistent system — e.g., "RES-2025-01" for the first resolution of 2025, "ANN-2025-05" for the fifth announcement. Include the year so numbers don't repeat and references stay unambiguous.
  </Accordion>

  <Accordion title="I need to correct a published gazette entry">
    Don't edit the original — publish a new entry as an "Amendment" or "Correction" that references the original. This preserves the historical record while making the correction official.
  </Accordion>

  <Accordion title="Nobody reads the gazette">
    Enable email notifications for new publications. Reference gazette entries in newsletters ("See Gazette Decision RES-2025-03 for details"). Make the gazette the authoritative source so people have a reason to check it.
  </Accordion>

  <Accordion title="Can I use this for meeting minutes?">
    You can, but consider whether every set of minutes needs to be an official gazette entry. Reserve the gazette for formal decisions and outcomes. Store routine meeting minutes in [Files](/platform/files) instead.
  </Accordion>

  <Accordion title="Our bylaws require public posting of certain decisions">
    Set the visibility to **Public** for those categories. The gazette page is accessible without login, satisfying public posting requirements.
  </Accordion>
</AccordionGroup>

***

## Related

* [Files](/platform/files) — General document storage
* [Newsletter](/platform/newsletter) — Announce publications to members
* [Notifications](/platform/notifications) — Configure gazette notifications