What you can do
Create events
Dates, timezone, location or online link, cover image, capacity, and visibility.
Sell tickets and add-ons
Multiple ticket types with seat limits and sale windows, add-ons, discount codes, and Stripe checkout.
Publish a public page
A page non-members can open and register on without an Orgo account.
Check people in
QR tickets, a scanner in the mobile app, and manual check-in from the participant list.
Run the event app
Program, live feed, participants, 1:1 networking, and in-event votes for attendees.
Report on it
Per-event analytics, event reports, and annual summaries.
The events list
Events in the main menu opens the list. Two views sit under the page header: List (events grouped by day, with a Next up card for the one coming soonest) and Calendar (a month grid; on a phone, dots on the days with a list of the picked day underneath). Switch between Upcoming and Past above the list. Create an event opens the form, with a Start from template button when your organization has event templates. The filter bar holds a search box over title and description and these filters. Each one shows as a pill with its current value, and Clear filters resets them all.
Each event shows its start time in your own timezone. When the event runs on another clock, the card adds your time too, for example “12:00 your time”. See Times and timezones.
Search by location
Location is for organizations whose country is set to the United States. Enter a 5-digit ZIP code and choose a radius of 10, 25, 50, 100 or 250, in miles or kilometers, then Apply. The list then shows events whose location was picked from the address suggestions (the ones with coordinates) within that distance of the ZIP code’s center. Events with only a typed address, and online-only events, are not matched. A ZIP code Orgo does not know matches nothing. The distance is limited to 250 miles. The filter is not offered on public event lists or to organizations outside the United States.Sync to my calendar
Timezone and calendar sync, in the menu next to the view switch, opens Sync to my calendar. It gives you one private link that Google Calendar, Apple Calendar or Outlook subscribe to once and then keep up to date on their own. Use Copy link, or the Google, Apple or Outlook button to add it directly. The calendar contains the published events you host or are registered for, from three months back to twelve months ahead (at most 500). Draft and deleted events never appear, and events you cancelled drop off. Calendar apps refresh subscriptions on their own schedule, often every few hours, so a change can take a while to show. Anyone who has the link can read that calendar without signing in, so treat it like a password. Create a new link replaces it: the old one stops working immediately, and every calendar subscribed to it must be given the new one. Each member has one link.Times and timezones
Event times are shown in the zone the event runs in, and when your account’s timezone differs the page adds the same time on your clock:- On the event page, the time reads for example “19:00 to 21:00 EET, Lisbon time”, followed by For you: 12:00 to 15:00 EET. A time that lands on another day carries ”(+1 day)” or “(1 day earlier)”.
- On a hybrid event the second line reads Online, your time, since people in the room keep the venue’s clock and only online attendees need theirs.
- On the list, cards show the start time in your zone.
A member’s own events
Every member profile has an Events tab (shown when the Events module is on) listing the events that person is registered for, with the heading Events participation. It is visible to the member themself, toHR_LOCAL and to EVENT_LOCAL administrators for that member. One row per event, latest event first, with no month headings: a member who bought several tickets for one event appears once.
Two filters sit beside the heading:
Selecting an event opens it in a window over the profile, so you stay on the member’s page. This is true even if you own the event, and on a phone as well.
How do I see which events a member attended?
How do I see which events a member attended?
Open the member, go to the Events tab, and choose Attended in the RSVP filter. Attended is what check-in sets, so it is the member’s confirmed turnout. See Attendance.
How do I find one event in a member's history?
How do I find one event in a member's history?
Type part of the event’s name into Search on the member’s Events tab. The search looks at the event name only, not its description.
Where events live
Every event belongs to one place, chosen in the Group field on the event form.
Chapters set their own bar. Who can create events in this chapter, on the chapter edit form, is one of Event managers (default), Any member of this chapter, or Chapter admins only. The form notes that it applies to this chapter only and that organisation admins and event managers can always create events. That holds for all three settings, Chapter admins only included: organization admins and organization-wide event managers are never refused. Any member of this chapter in practice means any signed-in member of your organisation: chapter membership is not checked. The setting covers only the chapter it is set on and is never inherited by the chapters below it, and anyone below the bar is refused on save with You do not have permission to create events in this local center.
Each event is also Members only, Public or Private link. Public and Private link need the Who Can Create Public Events permission and is never offered for non-joinable (private) groups. A third audience, Private link, is public but hidden from lists: anyone with the link can join. Events start as drafts until someone publishes them. A draft is visible only to the people who can edit it (its owner, event managers and the admins of its group or chapter); ordinary members cannot see it in the list or open it. See Create Event.
The event workspace
Opening an event gives people who run it a sidebar whose entries depend on the event’s own settings and your permissions. Ordinary members do not see the sidebar. “Manager” below means anyone who can manage the event: its owner, or a holder of the event permissions listed under Who can do what. An event type can hide some entries (Event app, Agenda, Votes, Analytics, Messages, Report) for every event of that type.
To change an event, use the Edit button in the bar above the event page. The shareable link comes from Share. Duplicate Event copies everything except attendees into a new draft, in the group you choose. Save as Template (organization admins only) turns the event into a reusable template, agenda included. delete is refused if a payment is attached to any attendee; once an event has five or more participants it is hidden rather than erased.
Module settings
Settings → Modules → Events, requiring an organization admin.
Who can do what
Event owners can always manage their own event, whatever their permission level. For an event that belongs to a troop (a unit inside a chapter), the troop’s admins and the chapter’s event managers can manage it too.
An event created at organization level has no group, so chapter event managers can manage organization-wide events, not only events in their own chapter. Creating one needs the level set in Who Can Create Public Events.
Related
- Create Event - every field on the form
- Event Types and Statuses - categories and workflow labels
- Event Templates - reusable event setups
- Ticketing - ticket types, add-ons, and checkout
- Attendance - invitations, RSVPs, and check-in
- Public event pages - what non-members see