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The Files module gives every group a shared drive. Upload policies, meeting minutes, templates, and resources — members find what they need without emailing around.

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Where files live

Files are stored within groups. Each group has its own file space:
LocationWho can accessBest for
Main GroupAll membersOrganization-wide policies, templates, handbooks
Local CentersLocal center membersLocal meeting minutes, regional resources
Private GroupsGroup members onlyProject documents, committee files
User ProfileThe user + adminsPersonal documents, ID uploads, certificates
Files inherit the access rules of their group — no separate permissions to manage.

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Uploading files

Navigate to any group’s Files tab, then click Upload File or drag files directly into the browser.

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Supported file types

CategoryFormats
DocumentsPDF, DOC, DOCX, XLS, XLSX, PPT, PPTX, TXT, CSV
ImagesJPG, PNG, GIF, SVG
VideoMP4, MOV, AVI
ArchivesZIP
Maximum file size depends on your plan. If an upload fails, check that the file isn’t too large or try a different browser.

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Organizing with folders

Keep files findable with a clear folder structure: 
Documents/
├── Policies/
│   ├── Code of Conduct.pdf
│   └── Privacy Policy.pdf
├── Templates/
│   ├── Letter Template.docx
│   └── Report Template.xlsx
└── Meeting Minutes/
    ├── 2025/
    └── 2024/
Create a folder: Click Create Folder, name it, and save. Move files: Select one or more files → click Move → choose the destination folder.

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What you can do with files

ActionHow
DownloadClick the file or use the download button
PreviewSupported for PDFs, images, and common document formats — opens in browser
RenameEdit the file name without re-uploading
MoveRelocate to a different folder
DeleteRemove permanently
ShareGenerate a link to share externally

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Bulk actions

Select multiple files to download all as a ZIP, move them together, or delete in batch.

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Who can upload

By default, any group member can upload files. To restrict this:
  • Enable Only admins can upload files in the group settings
  • Group admins and organization admins can always upload regardless of this setting
This is useful when you want members to consume documents but not add to the clutter.

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Sharing files externally

Generate a shareable link for any file:
  1. Click the file’s options menu
  2. Select Share
  3. Copy the link
Shared links may be accessible without login. Don’t share sensitive documents this way — use the group’s access controls instead.

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Files in other features

Files integrate across the platform:
FeatureHow files work
DiscussionsAttach files to posts and replies
EventsAdd agendas, presentations, and resources to events
IssuesAttach screenshots, documents, and reference materials
E-DocumentsSigned contracts are stored as files

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Common scenarios

Use folders with clear names. Pin important files to the top. Consider the welcome message or a discussion post linking to key documents.
Do a periodic cleanup — archive old meeting minutes into year folders, delete drafts that were superseded. Assign someone to maintain the file structure.
Check the file size limit for your plan. Try a different browser. Ensure your internet connection is stable — large files need time to upload.
Use groups. Put leadership documents in a private group for leaders. Put general resources in the main group. Files inherit group access — no extra configuration needed.
No — Orgo is a file storage system, not an editor. Members download, edit locally, and re-upload the updated version. Include version numbers or dates in filenames (e.g., “Budget-v3.xlsx”).