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Orgo E-Voting runs elections, motions and polls on a timed ballot, with one vote per person and results the whole organisation can watch. Built for organisations that hold statutory elections or democratic votes, including professional associations, trade unions, political parties, cooperatives and other member-governed bodies. Replaces paper ballots and show-of-hands counts at general assemblies. It does not interpret your bylaws: Orgo reports raw counts and percentages, and has no quorum or majority threshold setting. Voting list showing live, draft, upcoming and finished votes with question count, target group and a turnout bar per vote
E-Voting is a module. Turn it on at Settings → Modules → Voting → Enable Voting Module. It is on by default for new organisations. When it is off, the Voting entry disappears from the sidebar and the mobile tab bar.

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Creating a vote

Open Voting and select New voting, shown to organization admins and organization HR managers. The vote opens as a full page rather than a dialog, with Save draft and Publish in its top bar. New voting page with the question written and two options under it, the single and multiple answer toggle, the Who is voting choice of group, private or company vote, start and end scheduling with a timezone, and the anonymous voting, hide voters list and real-time results switches
1

Write the question and its options

A question needs at least one option; options can be added, deleted and dragged into order.
2

Pick the answer type

Single answer shows radio buttons and accepts exactly one option. Multiple answers shows checkboxes and accepts any number, but at least one.
3

Add more questions if you need them

Add another question makes it a multi-question ballot, one question per board seat for example. Voters answer every question in one submission; a partial ballot is rejected. Two or more questions also require a vote title, which becomes its name in the list.
4

Set the window

Start and end dates are optional and carry a timezone you pick per vote. With no start date voting opens on publish; with no end date it stays open until every eligible voter has voted or an administrator closes it.
5

Choose who votes and save

Pick the audience, then Save draft to keep it hidden, or Publish to make it live or upcoming and notify voters.

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Who can vote

The Who is voting? cards set eligibility. On a private vote only the creator can add or remove voters, using the member search in the Participation panel and only while the vote is still editable. A voter who has already cast a ballot cannot be removed.

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Company votes

For organizations whose members are companies rather than people, a Company vote puts the ballot in the hands of each company’s Voting representative, set on the company record. Because the roll is only frozen when voting opens, get the representatives and the company fee records right before the start time. See Companies for setting a voting representative.

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Company votes

A company vote lets each member company be heard through the person who speaks for it, instead of every employee voting as an individual. Choose the Company vote card under Who is voting?; it is shown to ADMIN_TENANT when the Companies module is on, and it cannot be combined with a group, an event or hand-picked voters. The voters are the Voting Representatives of your companies. Someone is on the list when all of these are true:
  • they hold the Voting Representative role on a company membership that has not ended;
  • their account is active;
  • the company is active and its fee is paid through the vote’s start date. With no start date, the date you publish counts.
Each representative has one vote, even when they represent several companies. A company with two voting representatives has two votes. The list is live until the vote starts, then fixed. Until the start, the list follows every change: a new representative, a role moved to someone else, a company that lapses or pays. When the vote starts, Orgo copies the list once and it never changes again. Whoever represented a company at that moment keeps their vote, and a representative appointed afterwards has none. The list is fixed within about a minute of the start, or at once when you publish a vote whose start has already passed. Representatives appointed between publishing and the start are notified when the list is fixed. The Participation panel says which state it is in: Live list. It is fixed when the vote starts, or List fixed when the vote started with the date. Each voter is shown with their company. Only the vote’s creator and HR_LOCAL on the vote can read the live list; everyone else sees The voter list is shown when the vote starts. The voting list marks these votes Company vote with the number of eligible voters. The voters come only from the companies, so you cannot add, remove or import voters by hand on a company vote. Duplicate copies the questions and options but not the voters: the copy builds its own list and fixes it when it starts.

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Settings

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Lifecycle

A vote is editable only while it has no ballots and is neither live nor finished, so questions and options can still be corrected during Upcoming. Once it goes live the question builder is locked, dates included. Close voting appears only on a live vote with no end date, and only for people who can manage it; a vote with an end date runs until that moment. Archive, offered once a vote is finished, hides it from the default list; the Archived checkbox above the list brings archived votes back. Duplicate copies the questions, options and, on a private vote, the eligible voters into a new draft named “Copy …” with no results and a fresh one-hour window that you then adjust.
A published vote cannot be reverted to draft, and questions cannot be edited once it is live. If you find a serious mistake, close the vote and duplicate it into a corrected one.

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Voting and results

Live vote showing the three question ballot with radio options, the Vote now button, and the participation panel with turnout percentage and the voter roster An eligible member answers every question and selects Vote now. The confirmation panel offers an Integrity verification code to copy and keep. Voting twice is refused. The Participation panel shows turnout as a percentage plus Voted, Pending and Eligible counts, and the roster below it lists every eligible voter with their Voted or Pending state. The three counts double as filters, so clicking Pending narrows the roster to the people who have not answered yet. Orgo sends no voting reminders, so use that list to follow up through a newsletter or a message. Results are bars with the count and percentage per option, per question, including options with zero votes. Percentages are shares of the answers recorded for that question, so a multiple-answer question divides them across selections rather than per voter. They appear once the vote closes, or immediately if Real-time results is on; live pages update as ballots arrive and Refresh forces a reload. Fullscreen presents the results with your organisation’s logo, for a projector at a general assembly. Finished two question funding vote showing per-option result bars with counts and percentages next to the participation panel On a finished vote the actions menu offers two CSV downloads:
  • Export results: on an anonymous vote, one row per recorded answer with the question, the answer and that ballot’s integrity seal, and no voter names. On a non-anonymous vote the same button downloads the per-voter file instead.
  • Export voter list: one row per eligible voter with name, email and a yes or no for having voted, plus a company column when the Companies module is on. Offered on anonymous votes.

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Anonymity and integrity

Anonymous voting on (the default): a ballot is stored with no reference to the person who cast it and no linking record is written anywhere. Administrators see who voted, never what they chose. This is structural rather than a display rule: the storage that would hold the voter’s identity is never populated. Anonymous voting off: each ballot is linked to its voter, who is warned of that on the ballot before answering. After the vote closes, people who can manage it get an Individual results panel listing each voter with their answers, and Export results downloads a per-voter CSV with one column per question. The panel shows up to 500 voters; the CSV holds all of them. The setting freezes once the vote is published or the first ballot is cast, so a vote presented as secret can never be opened up afterwards, and the reverse is blocked too.
Ballots cast from the Event App voting tab are recorded without the voter link, even on a vote configured as non-anonymous. Those ballots count in the totals but do not appear in Individual results or the per-voter export. Run non-anonymous votes on the main member app.

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The integrity code

Voting in the member app returns an integrity code, shown once in the confirmation panel. Paste it into Integrity verification in the vote’s actions menu and Orgo confirms whether the tally recorded when that ballot was counted still matches the stored ballots. Integrity verification page with the validation code field and the Validate button A code that validates means no ballot recorded at or before that point was altered, deleted or inserted afterwards. It carries no identity and does not reveal which option was chosen: it is tamper evidence on the stored ballots, not a signature from an external authority. Codes are issued only in the member app; the Event App and the emailed link for non-member attendees do not return one.
Orgo records who has voted and when each ballot was stored. In a very small electorate, anyone watching the live participation roster can narrow down who cast what by timing alone. That is inherent to showing live turnout; turn on Hide voters list if it matters for your vote.

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Event votes, sharing and notifications

Start a vote from an event and it is bound to that event’s attendees for its whole life. Attaching it requires you to be the event owner, or an event manager for that event’s chapter. Published event votes appear on a Votes tab on the event page and in the Event App, where attendees answer on their phone. Non-member attendees invited as contacts get an emailed link to a public voting page. Share in the actions menu mints a stable link and QR code that you can show fullscreen for a room to scan. It appears only while the vote is live, and only for people who can manage it; draft votes cannot be shared. The link routes to the vote page, or to the Event App for an event vote, and asks anyone not signed in to log in first. It does not grant eligibility: the rules above still decide who may vote. Publishing a vote sends a notification: to the listed voters on a private vote, to the attendees on an event vote, and to the organisation or the selected group’s audience on a group vote. Closing a vote sends a second one. Each reaches the member in the app, and by email when that member’s Voting / Polls preference is set to Instant. The organisation default for new members is Email Notifications: Votes under Notification Defaults. See Notifications.

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Permissions

See Permissions for what each level means.

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Common questions

Check the audience: on a group vote they must be in the group with an active role, on a private vote on the voter list, on an event vote invited or fully registered and not cancelled. Then check the status: an upcoming vote refuses ballots, and a member who already voted sees their own answers instead of the ballot.
On a company vote the list is fixed when the vote starts. They need to have held the Voting Representative role then, on a company that was active and paid through the start date. A representative appointed after the start has no vote; if that is wrong, close the vote and duplicate it so the copy builds a new list.
A vote also closes once the number of ballots equals the number of eligible voters. On a group vote that count is recalculated live, so it moves as members join or leave the group.
You cannot. Close it, use Duplicate, correct the copy and publish that, telling voters why.
No. Orgo has no quorum or threshold setting. It reports counts and percentages, and your organisation applies its own rule and records the outcome.
Someone probably archived it. Tick Archived above the list to see archived votes.
  • Events for attaching a vote to a general assembly or conference
  • Event App for in-event voting on a phone
  • Companies for the Voting Representative role that company votes use
  • Groups for the groups a vote can be scoped to
  • Notifications for how members are told a vote opened
  • Permissions for the roles named on this page