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Event Reports are post-event summaries that capture what happened: how many people came, what was achieved, photos, and outcomes. They serve as organizational memory and feed into Annual Reports for year-end statistics. Event report form with Goals, Activities, Target, Advertising, and Budget sections

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Why create event reports?

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Enable event reports

Settings → Events → Module Settings → enable Event Reports Once enabled, every completed event gets a Report tab.

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Creating a report

After the event ends, go to the event → Report tab.
1

Verify attendance

Review and confirm the attendance numbers. The system pre-fills from check-in data, but you can adjust if needed (e.g., you counted walk-ins who weren’t scanned).
2

Write a summary

Describe what happened — key moments, topics covered, decisions made. Rich text with formatting, links, and inline images.
3

Upload photos

Add event photos to create a gallery. Drag and drop multiple images at once. These become the event’s photo archive.
4

Record outcomes (optional)

Document decisions made, action items, follow-up tasks, or results achieved.
5

Log volunteer hours (optional)

If your org tracks volunteer time, record total volunteer hours contributed at this event.
6

Save or publish

Save as draft for later editing, or publish to make the report visible.
Create reports within a week of the event while details are fresh. The longer you wait, the harder it is to write a useful summary.

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What the report includes

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Attendance verification

The report shows attendance metrics calculated from your check-in data: If you didn’t check people in during the event, go to the participant list first, mark who attended, then create the report — the numbers will update.

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Adding photos

  • Click “Add Photos” in the report
  • Select multiple images at once (drag and drop supported)
  • Images are compressed automatically for web viewing
  • Add captions to individual photos if helpful

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Photo guidelines

  • Include variety: setup, activities, group shots, candids, speakers
  • Choose your best 10-20 photos, not every photo taken
  • Feature diverse participants
Get photo consent from participants, especially for events with minors. Consider adding a photo release clause to your event registration form.

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Draft vs. published

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Common scenarios

Yes. Any admin with event management permissions can create or edit event reports. Gently remind hosts about reporting — enabling attendance reminders in module settings helps.
Screenshot key moments from the webinar or virtual event — the speaker presenting, the Q&A chat, attendance numbers. Many video conferencing tools let you capture screenshots during the session.
It follows the event’s visibility setting. Public event → public report. Members-only event → members-only report. Admins can override this.
Yes. Go back to the Report tab and make changes. Updates are reflected immediately.