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Event Types are categories like “Meeting”, “Training”, “Conference”, “Social Event”. They serve three purposes: members instantly know what kind of event they’re looking at, admins can filter events by category, and annual reports can break down activity by type.

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Do I need Event Types?

If your organization runs more than one kind of event — yes. Most organizations benefit from 5-8 types. Skip this only if all your events are essentially the same (e.g., a book club that only does monthly meetings).

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Setting up Event Types

Settings → Events → Event Types → Create Event Type Each type has:
FieldRequiredWhat it does
NameYesWhat members see: “Workshop”, “General Assembly”, “Camp”
DescriptionNoHelps event creators pick the right type
ColorNoVisual coding in calendars and event lists — pick distinct colors
IconNoVisual identification alongside the name

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Youth / scouting organization

TypeColor suggestionUse for
MeetingBlueTroop meetings, committee meetings
TrainingGreenLeader training, skill workshops
CampOrangeOvernight camps, retreats, jamborees
Social EventPurpleParties, outings, celebrations
General AssemblyRedAGM, national assemblies
Volunteer ActivityTealCommunity service, fundraisers

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Professional association

TypeColor suggestionUse for
NetworkingBlueMixers, happy hours, meet-and-greets
ConferenceRedAnnual conference, summits
WebinarGreenOnline presentations, panels
WorkshopOrangeHands-on training, CPD sessions
Board MeetingGrayGovernance meetings
AGMRedAnnual general meeting

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Community organization

TypeColor suggestionUse for
MeetupBlueRegular gatherings
WorkshopGreenLearning sessions
SocialPurpleFun events, outings
FundraiserOrangeCharity events
MeetingGrayCommittee, planning sessions

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Special event types

Two event types can be designated as “special” in module settings (Settings → Events):
SettingWhat it does
Training Event TypeEvents of this type are tracked separately for training statistics. Attendance feeds into training records and can trigger course completion.
General Meeting Event TypeEvents of this type appear in governance reports. Useful for tracking AGM attendance compliance.
You configure these once — they don’t need to change.

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Using Event Types

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When creating events

Select the event type from the dropdown. This is optional but strongly recommended — events without a type are harder to find and don’t show up in type-based reports.

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Filtering the event list

On the events page, use the type filter to show only specific categories. Combined with date and status filters, this makes it easy to find events in a crowded calendar.

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In reports

Event types power the most useful parts of Annual Reports:
  • How many events of each type you held this year
  • Attendance breakdown by type (are trainings better attended than social events?)
  • Year-over-year comparison by type
  • Which types generate the most engagement

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Managing types

Editing: You can rename, recolor, or update descriptions at any time. Existing events keep their assigned type. Deleting: If you delete a type that has events assigned, those events become uncategorized. Reassign them first if the data matters for reporting.
Deleting an event type that’s set as the Training or General Meeting type will clear that module setting. You’ll need to designate a new one.

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Common scenarios

5-8 is the sweet spot for most organizations. Fewer than 5 and you’re probably missing useful categories. More than 10 and event creators start picking randomly. Think broad categories, not individual events.
Yes — the type name and color appear on event listings and calendar views. Members can also filter events by type. Choose names that make sense to members, not just admins.
You can’t merge types directly, but you can: (1) reassign events from the underused type to a broader one, (2) delete the underused type. Review your types annually.