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The Official Gazette is a register of your organization’s formal documents: board decisions, resolutions, statutes, minutes, anything your bylaws require you to record. Each entry has a type, a date, an optional number, searchable text, and one attached file. Built for associations, federations and professional bodies whose statutes require decisions to be recorded and made available to members. Replaces the shared folder of scanned PDFs that nobody can search and nobody can date reliably.
The feature is called Official Gazette in Settings. In the member menu and on the page itself the English label is Official documents. Both refer to the same register.
Official documents list with type filter, text search, and rows showing document date, download icon, title, type and who added it

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Turning it on

Settings → Modules → Files & eDocuments → Official Gazette → Enable Official Gazette Module The toggle requires ADMIN_TENANT and is off by default. Once it is on, Official documents appears in the sidebar under Organization.

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Who can do what

ADMIN_TENANT includes all of these.
The register is not public and not selectively private. There is no anonymous access to it, and every signed in member of your organization can open every entry. The Private / Public choice on the form records a status on the entry, it does not restrict who can read it. Do not put material there that some of your members should not see.

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Document types

Every entry must be given a type, chosen from a list your organization already has (“Decision”, “Resolution”, “Minutes”, or whatever your statutes use). Types are reference data: they are read only in the app, so there is no screen for adding or renaming one. If you need a new type, ask Orgo support to add it.

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Adding an entry

Official documents → Add Official Documents The record is created first and the file is uploaded afterwards. The form says so: “You will be able to upload the file after you create the record”. Saving takes you straight to the edit screen where the upload button appears. Official document form with Status radio buttons, Type select, Subject, Document number, Document date and Content fields
Numbering is yours to define. Orgo stores the number you type and never generates one, so an entry with no number simply shows none.

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Finding an entry

The list opens newest first, by document date. Sort by Document date or Type by clicking the column header. Searching matches anywhere inside the field, so “budget” finds “2025 budget approval”. Single official document showing subject, who created it, document number and date, and a download link for the attached file Opening an entry shows the subject, who created it, the number (when one was given), the document date, a download link labelled with the original file name, and the content underneath. If the entry is tied to a chapter, that chapter is shown as a link at the top.

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Editing and deleting

Open an entry and choose Modify, or use the pencil in the list’s Actions column. Every field including the attached file can be changed, and there is no version history: an edit overwrites what was there. Deleting an entry from the edit screen also deletes its attached file. Nothing is archived and nothing is recoverable from the app afterwards.
For a correction that has to stay auditable, publish a second entry that references the first rather than editing the original. The register has no built in amendment link, so say it in the subject: “Correction to Decision 14/2025”.

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Common questions

The module is off. Turn it on at Settings → Modules → Files & eDocuments → Official Gazette.
The edit screen requires HR_TENANT. The pencil is also shown to the member who created the entry, so someone who added an entry before losing that permission still sees the icon without being able to use it. Ask an administrator to make the change.
Your organization has no document types yet, and they cannot be created from the app. Contact Orgo support with the list of types your statutes use.
Publishing an entry sends nothing. There is no notification, email or digest tied to the register. Announce new entries through a newsletter or a discussion post and link to them.
Use the register for documents that need a date, a number and a permanent public record inside the organization. Use Files for working documents, drafts and anything you want scoped to a single group.