When to use this
| Audience | What they get from it |
|---|---|
| Board of directors | ”We held 47 events this year, up 15% from last year. 3,200 total attendees.” |
| Funders/sponsors | Impact documentation — events by SDG, volunteer hours, community reach |
| Strategic planners | Which event types work best? Which locations are most active? Where should you invest? |
| Members | AGM presentation — “here’s what your organization did this year” |
Prerequisites
Enable in Settings → Events → Module Settings:| Setting | What it enables |
|---|---|
| Enable Annual Event Reports | Master toggle for the feature |
| National Annual Report | Organization-wide report across all locations |
| Local Annual Report | Per-local-center breakdown (requires Local Centers enabled) |
Generating a report
Events → Annual ReportWhat’s in the report
Event statistics
| Metric | What it shows |
|---|---|
| Total events | Number of events held in the year |
| By type | Breakdown per event type (meetings, trainings, conferences, etc.) |
| Total attendance | Sum of all attendees across all events |
| Unique attendees | Individual people who attended at least one event |
| Average attendance | Per-event average |
| Attendance rate | Average check-ins vs. registrations |
Trends
- Events per month — see seasonal patterns
- Attendance over time — is engagement growing?
- Year-over-year comparison — how do you compare to previous years?
- Most popular event types — where should you invest more?
Breakdowns
| Breakdown | What it reveals |
|---|---|
| By event type | Which categories drive the most engagement (trainings vs. social events) |
| By group/organizer | Which teams are most active in organizing events |
| By Local Center | Which branches are most active (and which need support) |
| By SDG | Impact alignment with Sustainable Development Goals |
National vs. Local reports
National Annual Report
The big picture — all events across the entire organization:- Aggregated statistics
- Year-over-year trends
- Impact metrics for external reporting
Local Annual Report
Per-Local-Center breakdown:- Events organized by each center
- Local attendance figures
- Center-to-center comparison
- Identify your most active (and least active) branches
Local Annual Reports are only available if the Local Centers module is enabled.
SDG impact tracking
If your events are tagged with UN Sustainable Development Goals:- See how many events aligned to each SDG
- Track impact alignment trends over years
- Export SDG data for grant reporting and UN compliance
Volunteer hours
If event hosts track volunteer hours in their event reports:- Total volunteer hours for the year
- Breakdown by event type
- Hours per member
- Year-over-year growth in volunteer engagement
Exporting
PDF export
Professional layout with charts, graphs, and your organization’s branding. Ready for board presentations, grant applications, or printing.CSV/data export
Raw data for custom analysis — import into Excel, Google Sheets, or your own reporting tools.Common scenarios
The annual report shows low numbers — some events don't have reports
The annual report shows low numbers — some events don't have reports
Annual reports aggregate from individual event reports. If event hosts didn’t create reports or didn’t record attendance, the data is incomplete. Enable attendance reminders in module settings to nudge hosts, and emphasize the importance of event reporting.
I want to compare two local centers
I want to compare two local centers
Generate a Local Annual Report. It includes center-to-center comparison for events held, total attendance, and engagement rates. Use this to identify branches that need more support or recognize high-performing centers.
Our board wants a mid-year report — can I generate for a partial year?
Our board wants a mid-year report — can I generate for a partial year?
Yes. Select the current year — the report generates with data available so far. You can regenerate at year-end for the complete picture.
How do I make the annual report more useful?
How do I make the annual report more useful?
Three things: (1) use Event Types consistently so the breakdown is meaningful, (2) record attendance at every event even if it’s just an approximate headcount, (3) fill in event reports promptly after each event.
Related
- Event Reports — Individual event summaries that feed into the annual report
- Event Types — Categories that power the type breakdown
- Local Centers — Geographic breakdown in reports
- Events Overview — Module setup