Skip to main content
An event can list two kinds of people who are not simply attending: speakers, who appear on the event page and sell the event, and trainers, who are recorded against training events and show up on the member’s own profile. Built for conferences, general meetings and training programmes where the line-up is part of the offer and the record of who taught what has to survive the event. Replaces a hand-written line-up on a landing page, and a separate list of who ran which course.
Neither list registers anybody for the event. A speaker who also needs a seat, a badge or a QR code must be added on Participants as well. See Attendance.

​
Speakers

​
Turning the list on

Open the event → Modify → Features → Enable speakers. A Speakers entry then appears in the event sidebar.

​
Adding speakers

1

Search

Add speaker opens a search across members and contacts. Pick as many as you need; they stack up in a list before you commit.
2

Or create one

Create new speaker takes a full name and an optional email. If the email matches an existing member or contact, that record is used instead of creating a duplicate. Otherwise a new contact is created.
3

Add

The button confirms the count, for example Add 3 speakers. Adding somebody twice is rejected.

​
What the audience sees

Each speaker is rendered as a card with their photo, name, role and organisation, and their bio. Speakers tab of an event listing speakers with profile photos, names and bios All of that comes from the underlying member profile or contact record. There are no speaker-specific fields, so to fix a title or a bio you edit the person: the pencil on a speaker card opens the member’s profile edit screen, or the contact record for a non-member. Speakers show on the event page inside Orgo and on the public event page, which is the argument for filling in a decent photo and headline before you publish.

​
Speakers per session

Events with an agenda can give each session its own speakers. Edit a session and use the same search and Create new speaker controls there. Session speakers are independent of the event-level list, so somebody chairing two sessions is listed on both.

​
Permissions

Removing a speaker is narrower than adding one. Somebody with EVENT_TENANT who does not own the event can add speakers but cannot delete them. Either hand the event over or ask an organisation administrator.

​
Trainers

Trainers exist only where the organisation runs training as an event type.

​
Prerequisite

Set Settings → Modules → Events → Configuration → Training Event Type to one of your event types. A Trainers entry then appears in the sidebar of every event using that type, and nowhere else.

​
Managing the list

Add trainer searches members only: a trainer has to be a member record, because the assignment is written back to their profile. Removing one asks for confirmation and needs the event owner or ADMIN_TENANT. Trainers carry no dates, topics or rates. The record is simply “this member trained at this event”.

​
The trainer flag on a member

On a member’s profile, open the pencil (Edit) and choose the Membership status tab. Its last group holds a This member is a trainer checkbox. Ticking it reveals an optional Trainer since date picker beside it, with an x to clear the date. Save with the tab’s Save button. The group is visible once a Training Event Type is configured. Editing needs HR_LOCAL on the member’s local centre, and HR_TENANT when Allow Local Admins to Modify User Permissions (Settings → Users & Profiles → Configuration) is turned off. Other staff and the member themselves do not see the checkbox. The flag does three things:
  • the member may create events of the training type, even without the permission that event type normally requires;
  • the member’s profile shows a Trainer row in its main card, described below;
  • the trainings they led are listed on their profile, in the Courses & trainings card.
Trainer since is a calendar date with no time. It is for your own records and changes nothing else: it does not limit which trainings are listed or which events the trainer may create.

​
On the member’s profile

With a Training Event Type configured, a profile shows two things for a trainer. The card is shown only while it has something to list, and the list does not mark which trainings were attended and which were led.
Certifications on a profile are typed in by hand and are not produced by attending a training. Nothing in Orgo turns an attendance record into a certificate automatically.

​
Troubleshooting

Enable speakers is off for that event. It is per event, not organisation-wide, so a new event starts without it.
Either the organisation has no Training Event Type set, or this event is not using that type. Check the event’s type first.
On the member’s profile: Edit → Membership status → tick This member is a trainer and fill in Trainer since. The date is optional; without it the profile shows a Yes tag in the Trainer row instead of “x years ago”.
Both need a Training Event Type in Settings → Modules → Events → Configuration. The Trainer row also needs the member to be flagged as a trainer. The Courses & trainings card is hidden while the member has no trainings or course enrollments to list.
It is on the Membership status tab of the profile editor, not on the Permissions tab where older versions had it. It is shown only when a Training Event Type is set and you hold HR_LOCAL over the member (and HR_TENANT if local admins may not modify permissions).
Fix it on the person, not the event. Members show their profile headline and photo; contacts show their organisation and logo. The change appears on every event they speak at.
Correct: speakers and trainers are separate lists. Add them on Participants too if they need a seat or a ticket.
They are on the event-level list already. Session-level speakers are stored separately, so check the agenda session as well before assuming it is a bug.